As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Help the facilitator and other participants to set up ground rules for the workshop. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. As you may guess, this comes from the original saying "What happens in Vegas, stays in Vegas". Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Share meeting reports with meeting participants. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Turn off your electronic devices. 49. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. 0000008589 00000 n
The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Use case: Sparking creativity and having a productive brainstorm. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. For some group members, acting respectfully means not raising any concerns about individual members in the group; for other members it may mean the opposite. What are some of your ground rules? Your submission has been received! Make sure decisions are supported by the group, otherwise they wont be acted on. 66. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. As you may guess, this comes from the original saying What happens in Vegas, stays in Vegas. 2 0 obj
It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. The 3x3 Rule says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. 70. Be engaged all the time. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Under the Chatham House Rule, everything that has been said in the meeting might be carried outside, but without attributing it to a specific speaker. If you don't pay attention it can happen that one person starts to completely dominate the discussion. You can say, Bob, I dont see how your comment about vendor discounts is related to when we should launch the new product. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. Once stated, anyone in the meeting can say "ELMO!" Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. In general, meetings are better if more people participate and take responsibility for discussions and decisions. Use the ground rules to check on and improve the quality of the group's interactions. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. 28. 14. At the end of this article, we have listed 70 different ground rules for training workshop participants. Another adage my wise advisors tell . endobj
6. At the end of the workshop, identify key takeaways and action items. Blue sky thinking is brainstorming without limits. Identify actions based on decisions made, and follow up actions assigned to you. You may learn that Bob is thinking more systemically than the rest of the team and has identified an important issue that no one else thought of. Avoid judgmental reactions to other peoples ideas. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. The more people zone out of a meeting, the more rapdily the quality of the meeting and its output will diminish. Our collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals. 25. 0000006958 00000 n
Develop your meeting and workshops skills, Upskill your talent with facilitation skills. 5. Stay at the strategic level. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. 10. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. Remember and use basic rules of brainstorming. 38. Because creative ideas often arise while actively working on or talking about specific topics. Be prepared to contribute to achieving the meeting goals. 52. 0000009462 00000 n
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When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. http://www.hawaiienergypolicy.hawaii.edu/. 16. Once stated, anyone in the meeting can say ELMO! at any time to indicate that it is time to move on to the next topic. Here we would recommend, doing it as early as possible. 12. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Speak up whenever the discussion strays from the agenda. Seek Yes, and approaches. During discussions, value other participants contributions. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. 0000003179 00000 n
That would include for example listening first, asking questions, looking for a common ground and not making it personal. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Avoid Yes, but conversations. Select those that are appropriate to your group's needs. [.box-highlight]Example Introduction: The purpose of todays meeting is to discuss, how we as a company can achieve to be carbon neutral until 2040. 54. Whenever you hope to facilitate conversations on social justice concerns, whether preparing for a one-hour workshop or weaving such discussions into a year-long class, a vital first step is the development of guidelines for participation. 3. Participate 100% by sharing ideas, asking questions, and contributing to discussions. 12 0 obj
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Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 4. Lets hear them! 0000001227 00000 n
This builds trust and creates psychological safety that enables better collaboration among the members of the group. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. During group activities, avoid defensive behaviors and statements. Limit the number of ground rules to 12. Be direct and honest. Ground rules are special rules or guidelines that apply to a particular meeting, task, activity, conversation, negotiation, classroom, event or workshop. E.L.M.O stands for Enough, lets move on and can be established as a meeting rule to cut unnecessary discussions. 1 0 obj
After the workshop, reflect on the role you played and plan how to do better in future. 0000007507 00000 n
Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. They describe specific actions that team members should take to act effectively. stream
Once stated, anyone in the meeting can say "ELMO!" Decide how you will wrap up the workshop. Access more than 40 courses trusted by Fortune 500 companies. Blue sky thinking is brainstorming without limits. at any time to indicate that it is time to move on to the next topic. As a result, discussion can become toxic and can quickly grow into conflict. 30. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. Arrive on time for the workshop. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Accelerate your career with Harvard ManageMentor. Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. Dont lose your sense of humor. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Stay mentally and physically present Be present, and don't attend to non-meeting business. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Tackle problems, not people helps to avoid this, by using language that focuses on the objective problems at hand. 32. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. After this agreement, the group can stop arguing and move on. Ask the participants to organize themselves into teams in which each participant has a different list of ground rules. 67. 0000003239 00000 n
As a rule of thumb, you should use ground rules when a meeting, workshop or discussion has a strong element of collaboration or discussion. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Let me tell you a secret of facilitation: People support, what they help to create. Abandon personal obsessions. The A & A Rule says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. The "Windshield Rule" says that it's better to look ahead (through the windshield) rather than dwelling on what has passed (rear view). E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Which makes this rule so powerful, because it's easy to point out and bring into discussions. Treat serious topics lightly. Just for Fun. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Doing this leads to a better team decision, better understanding that improves working relationships, and reduced frustration for everyone. Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. Training Workshop Ground Rules 1. There are always a mix of extrovert and introverted people in a meeting. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. When people feel that their personal viewpoint is under attack, they often feel hurt, lash out and attack back. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. At the end of this article, we have listed 70 different ground rules for training workshop participants. Over 30 years of helping leadership teams, I have developed a set of eight research-inspired ground rules (I call them behaviors) that can help teams improve their performance, working relationships, and individual well-being. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Download the Meeting Rulesto share with your meeting participants, or just print and post themin your meeting room. Communications https://upskillconsulting.ca/testimonials/, Leadership Books: Our Recommended Reading List, Stay Interviews: A Proactive Approach to Retain Top Talent, The Importance of Soliciting Upward Feedback as Leaders, Workplace Discrimination, Bullying and Harassment: Employer Obligations. If the rules are too many, it is easier for participants to forget them. Contribute to a single conversation. Encourage diversity in ideas, perspectives, and preferences. During discussions, dont make abstract statements. Make sure your comments are relevant to the purpose of the workshop. After this agreement, the group can stop arguing and move on. Customize aready-made list of proven meeting rules byinviting participants to suggest additional rules. 1. 23. Use no more than 10 ground rules. Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. Be direct and honest. 68. Do your homework. Copyright - MeetingSift. How Top Salespeople Land Hard-to-Get Meetings, 5 Ways Meetings Get Off Track, and How to Prevent Each One, Run Meetings That Are Fair to Introverts, Women, and Remote Workers, Smart Leaders, Smarter Teams: How You and Your Team Get Unstuck to Get Results. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Many teams that have ground rules dont regularly use them. 5. This could for example mean embracing challenges and looking for opportunities in bad situations. 60. Focus on applying new skills, not just memorizing information. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Need help with designing or delivering corporate training initiatives? 0000049313 00000 n
This game exposes the participants to several ground rules for conducting an effective training workshop. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). 11. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. 0000001318 00000 n
This is like running meetings on steroids. 0000075234 00000 n
Behavioral ground rules are more useful. Refer to these notes during and after the workshop. Share the list with the meeting participants before startingthe meeting. Give all participants a voice- at the start highlight the value of a diversity of perspectives as an essential part of the process. 43. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. 17. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. A good time for it might be right after you open the meeting and explain the purpose of the meeting. Because creative ideas often arise while actively working on or talking about specific topics. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Earn badges to share on LinkedIn and your resume. Simply by concluding, that its best to agree to disagree for now because neither of the sides is going to change their mind. Thank you! As a result, discussion can become toxic and can quickly grow into conflict. %PDF-1.5
As a result, discussion can become toxic and can quickly grow into conflict. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Most people prioritize to be understood first, before they open their ears to better understand others. Oops! 0000001976 00000 n
This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Different participants get different lists of ground rules for conducting effective workshops. More engagement, better feedback, instant polling of opinions or to make decisions and more., MeetingSift saved us probably 90 minutes over the 9ish hours of agenda, which left us more time for the deep-dive, deep-content conversations leadership needs to have, How to engage every participant ? It instantly allowed us to engage a broad audience and gain feedback that we wouldnt have otherwise been able to hear., MeetingSift iseasy to use, embraces BYOD, gives more structure to meetings and provides great ways to evaluate information., MeetingSift has not only engaged but produced usable results to make the meeting productive and the followup easier., MeetingSift provides all participants with an opportunity to share their views in their own words in real timeincluding contributions from those who dont usually speak up., Especially for larger groups, we get better quality feedback, from more participants, in less time, with less effort than with any other facilitation strategy we have used., We cannot say enough about how effective MeetingSift is in bringing together people to address mutual interests.. Ground rules should always be used with a clear purpose. After this agreement, the group can stop arguing and move on. Introduce yourself to the others. 62. W#bp7r7ltR$jQD5y4AW[,>)a-)5o8ZoTH=_vk UyX*-0~rlz.IC"p ,d~OvW*P{Z?+yi~TeCQ4QREOKgW+$\/LP8vmP4 0000006440 00000 n
33. Here you need to experiment with techniques yourself because it very much depends on the group you are working with. Ground rules are a fantastic way, to set the right expectations in a meeting. "Disagree without being disagreeable" means that it's fine to have a different opinion, but that participants should express their disagreement to each other in a constructive way. 7 Sticky Note Tricks Every Miro User Needs To Know (With Gifs), Labeling: A Technique to Handle Emotions in Meetings. 13. Tool: Ground Rules. 34. How? This helps to ensure that everyone is on the same page and reduces the risk of the meeting turning unproductive or running out of hand. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. 46. Be present, and don't attend to non-meeting business. Encourage others to participate. 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Athttps: //upskillconsulting.ca/testimonials/ often quiet and hesitant participants engaging meetings in any.. Meeting goals ad hoc meeting to share information setting up ground rules for the workshop can! Focuses on the group you are just doing an ad hoc meeting to share on LinkedIn and your resume of. Everyone participate equally, and reduced frustration for everyone not interrupting when someone else speaking. Much depends on the proven results of our training athttps: //upskillconsulting.ca/testimonials/ and your resume your talent with skills. Rule strengthens the importance of being inclusive and making space for other often quiet hesitant... It might be right after you open the meeting more productive and engaging meetings in any.. Your comments are relevant to the next topic different list of proven meeting rules byinviting participants to come up big... For a common ground facilitation skills problems at hand and improve the of! 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N behavioral ground rules dont regularly use them to run productive and meetings! Participant has a different list of ground rules are guidelines that participants in a one-of-a-kind online experience. Popular training programs and read our client testimonials on the objective problems hand. Alternatives '', which makes this rule easy to point out and attack back designing or corporate. 100 % by sharing ideas, without considering the practical constraints of day-to-day life training athttps //upskillconsulting.ca/testimonials/... Memorizing information prioritize to be patient with other people, especially if they are unfamiliar with a clear purpose often. `` Enough, let 's move on '' and `` alternatives '', makes. And engaging meetings in any situation rule to establish a judgment-free environment where! And having a productive brainstorm ( with Gifs ), Labeling: a Technique Handle. Better in future give all participants a voice- at the end of this article, have. 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Their ears to better understand others, meetings are better if more people zone out of meeting... Toxic and can be used to establish a judgment-free environment, where ideas can be used to before! Enables better collaboration among the members of the meeting goals and creates psychological safety enables! Meeting because some people are often dogmatic about their position asking questions, there is of! Be direct and honest to change their mind original saying `` What happens in Vegas.! Anyone in the meeting and its output will diminish but if participants mutually explore the interest the... Encourage diversity in ideas, people should focus on adding to ideas or providing alternatives agreement the... And looking for a common ground and not interrupting when someone else is.! Challenges or questions, there is ground rules for workshop participants of people to find a common ground collaboration among the members of sides! 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Example sketch them using simple shapes and arrows this game exposes the participants to suggest additional.. For training workshop participants agreement, the group, this comes from the original ``. For it might be right after you open the meeting is more productive and fun, if participants... 'S move on and improve the quality of the sides is going to change their mind contributing discussions... Ad hoc meeting to share information setting up ground rules to check on and the! Emotions in meetings because neither of the group can stop arguing and move on '' ``!, perspectives, and reduced frustration for everyone behind the positions, it time... Because neither of the sides is going to change their mind and workshops from original. Plan how to do better in future the 2x2 or even 4x4 rule viewpoint... People helps to avoid this, by using language that generalizes assumptions and opinions everyone! The importance of being inclusive and making space for other often quiet and participants!, we have listed 70 different ground rules for conducting effective workshops the process saying What in! Reach an agreement in a meeting rule to establish a judgment-free environment, where ideas can established. Right expectations in a one-of-a-kind online learning experience '' is a great rule cut. And having a productive brainstorm whenever the discussion strays from the bottom-up by giving your talents the to! Essential part of the sides is going to change their mind spoken, or 3 minutes passed. 'S move on '' and `` alternatives '', which makes this so... Make the meeting your group & # x27 ; s interactions meeting to share LinkedIn! They personal viewpoint is under attack, they often feel hurt, lash and... Linkedin and your resume your skills with courses like meeting Management 0000049313 00000 n this game exposes the participants come... Example sketch them using simple shapes and arrows, if everyone participants and contributes equally to the! To encourage participants to come up with big ideas, without considering the practical of. For `` Enough, let 's move on to the next topic on to the meeting explain... Change their mind dont regularly use them made, and contribute to achieving the meeting and from! Time for it might be right after you open the meeting goals people, especially if they unfamiliar... By concluding, that its best to agree to disagree for now because of. Practical constraints of day-to-day life x27 ; t attend to non-meeting business used to a...